The following information is for legal shipping. It's up to you how you ship. Most artists decide this is too complicated. Other information is available on the blogs below.
Dear Sir or Madam,
Goods intended to be shown at a fair or an exhibition could be imported in temporary admission. Generally you/the importer do/does not pay duty or tax, but a deposit (see below for details).
If you/they receive an ATA carnet from the relevant association of their home country, you/they could use this for the import and export declarations. The associations that issue ATA carnets and their costs may be found on http://www.iccwbo.org/chamber-services/trade-facilitation/ata-carnets/. The deposit is already included in the ATA carnet costs.
An ATA carnet is the easiest way to apply for temporary admission. But you/they may also apply for it with a Single Administrative Document (SAD; in Germany form 0747, to be bought), which also has to state place and period of use in Germany. A deposit is obligatory (equivalent to the potential amount of import duty and tax on the imported goods; for handcrafted paintings, drawings or sculptures this would be 7% on the value including transport costs).
When re-exporting the items imported with SAD you/they need an electronic export declaration (e.g. on www.ausfuhrplus.internetzollanmeldung.de) and the "Verwendungsschein" (Form 0790, issued at import).
For language and access reasons I advise that you/they use the help of a customs broker or forwarding agency.
If goods are sent by post or courier service the relevant transporting company should be notified about the temporary admission, and a note should be made on the transport documents and the package to avoid "normal" treatment as import. As far as this answer contains legal statements this information can - for legal reasons - only be given to the best of our knowledge and is non-binding.
(Central Information Unit of the German customs administration)
Postfach 10 07 61
Enquiries in English:
Tel.: +49 351/44834-530
Fax: +49 351/44834-590
By telephone you may contact Central Information Unit
Monday-Friday 08:00 - 17:00
One of our artists has to pay an extra fee because he didn't declare his package as a "gift". The package came to me but they want an additional €39.50. He will pay this via the PayPal on our online gallery page so I have the money to pick it up. Heads up for artists who are shipping: either do it the legal way listed below or declare it as a "gift" of limited value.
Wall 1 + 2
Ceilings are 5 meters high, hanging lights are 3 meters 30 cm from floor
Wall 1. Side left of doorway adjacent to wall #4 is not pictured. This space is 190 cm. The space is left of person is the space to the right of door- 190 cm
Wall 2. Adjacent to wall #1. Space between windows is 170 cm. Space after window not pictured is 160 cm
Wall 3 + 4
Wall 3. Longest wall is left 7 meters 10 cm (measurement doesn't include part of wall with wire)
Wall 4. Right- five meters long
For more images see the location page of our website
This blog is primarily for exhibition development. It provides ongoing information for artists participating in the upcoming Berlin exhibition. But it's also our tool for interaction, a place where we ask questions, get to know each other, and create an amazing, streamlined exhibition by working more efficiently as a collective.